Commercial invoice
template & guide.
Organize the parties, goods and transaction value in one export invoice. Use the example below to check your information before opening the document workspace.
Open the document workspace ↗What this document is for
A commercial invoice records the goods sold and their value. The buyer or destination authorities may request particular information, so confirm the requested format before sending it.
Fields to review
- Invoice number and date
- Identify this invoice and link it to the correct transaction.
- Exporter and consignee
- Enter company names, full addresses and contact details.
- Product code, description and HS code
- Describe the actual goods. Check classification separately; the tool does not classify products.
- Quantity, unit and price
- Keep the unit consistent with the quoted price and calculate each line amount.
- Currency, charges and total
- Separate the goods subtotal from additional charges and tax entries.
- Shipment references and terms
- Review buyer references, payment terms, ports and Incoterms with the named place.
A worked example
| Goods | Quantity | Unit price | Amount |
|---|---|---|---|
| Water bottles | 500 pieces | $12.50 | $6,250.00 |
| Cotton tote bags | 300 pieces | $4.50 | $1,350.00 |
| Goods subtotal | $7,600.00 | ||
This example excludes freight, other charges and taxes. Add only the charges that apply to your transaction, and check the final total before sharing.
How to prepare it in Tradocket
- Open the workspace and select Commercial Invoice in the document list.
- Fill the shared parties, goods, prices and shipment information. Check invoice-specific references and dates.
- Compare the quantities with the packing list, review any missing-field reminders, and use Print / Save PDF.
The free trial works in your browser. You can edit shared shipment data, review the live preview and use your browser’s print dialog to save a PDF. Save a JSON backup before changing computers or clearing browser data.
Before you send it
Confirm that the invoice belongs to the right shipment, every price uses the stated currency, and all quantities agree with the supporting documents. An invoice draft does not submit an export declaration or create an AES filing.
Check destination and transaction requirements with your buyer or freight forwarder. For an official overview of document purposes, see Common Export Documents from the U.S. International Trade Administration.
Related documents and tools
The packing list describes the physical packages. A proforma invoice is useful earlier, when the proposed transaction is still being agreed.